TOWN OF CONCORD
PLAN COMMITTEE MINUTES
JULY 22, 2008

The meeting was called to order at 7:00 p.m. by the Chairman Dave Janquart with Jim Gilbert, Rhonda Leader, and Sally Williams present. Carol Hoffmeister was not present. Town supervisor Bill Ingersoll and Town Clerk Lloyd Zastrow were also present. Dave led the assembly in the Pledge of Allegiance. Sally Williams stated that the meeting had been properly posted. Jim Gilbert moved to accept the minutes of the June 24 meeting, seconded by Rhonda Leader and carried.

Gordon Zastrow, W147 CTH-B, presented a Preliminary CSM for a proposed lot split and rezoning to create a 1.4 acre A-3 building site with driveway access to Morgan Rd. from his approximately 65 acre parent parcel. Mr. Zastrow had presented his proposal to the county zoning board on July 17. Because the A-1 parent parcel is all prime agricultural land, the county would be unlikely to allow a second split on this parcel if the current proposed building site is over 1 acre. As a result, Mr. Zastrow amended his request to a 1 acre building site that abuts his current home site and has driveway access to CTH-B rather than Morgan Rd.. Mr. Zastrow was informed that when the new Preliminary survey is done, the minimum lot width should be 150 ft. and the driveway easement to the road should be a minimum of 66 ft. wide. Jim Gilbert moved to recommend approval of the 1 acre split as described by Mr. Zastrow, seconded by Sally Williams, and carried.

Town supervisor Bill Ingersoll then addressed the committee and requested their input regarding snow plowing options for 2008-2009. One option would be to hire the county as we did last year. Bill explained that the decision to have the county do the plowing for 2007-2008 was made in part because the town has only 2 trucks for plowing, and if one of those were to break down, there would be no back up. Consideration was given to purchasing a third truck for the 2007-2008 season, but ultimately the town decided against that and to try the county service instead. Bill stated that the county turned out to be quite expensive on an hourly basis but that necessary back up was always readily available. Dave Janquart felt that the county’s timing for plowing was not always good and that they may have plowed when it wasn’t necessary or maybe should have been put off until later. Rhonda Leader said the county plows seemed to cause more damage to mailboxes and that the road surface wasn’t always smooth. A second option for this winter would be to hire a private company to plow a portion (~50%) of the town roads and have the town employees do the rest. Sharing the service in this way would result in the roads being cleared more quickly, and the town could rely on the private company for backup if necessary. Bill has talked to 3 companies: Dodge Construction Co., Brinkmann, and Weis Excavating. He does not yet have quotes from these companies. A third option would be to purchase a used snowplow truck and have the town employees do the whole job. With a third truck, the town would have a back up if one truck went down. There is room for a third truck in the existing shed. The town currently has 4 employees to do the snowplowing, and Dave Janquart questioned whether that was enough manpower. Two snow plow employees present at the meeting felt that they could get the job done with the four plowers. The general opinion was to go with either the second or third option. Bill will get quotes from the 3 companies he talked to, and Dave will see what is available for used trucks before making a final decision.

In old business, the impact fee expenditures for 2001-2007 were discussed. Lloyd had checked entries that the committee had questions on and all of these expenditures were for park supplies. Approximately $18,500 of the $32,000 in impact fees collected for the parks has been accounted for by the items allocated in the May meeting from the Transaction Detail Report provided by Lloyd Zastrow. It was decided that the remaining ~$11,000 would be allocated to the green space and park area surrounding the Community Center and used toward the payment of the loan on the Community Center.

With no further business, Jim Gilbert moved to adjourn, seconded by Dave Janquart and carried. The next meeting of the Plan Committee will be held on August 26, 2008.

Respectfully submitted,
Sally Williams, secretary